HR / Recruitment / Headhunting
Recruiters, headhunters: your finalists no longer vanish, your candidates no longer hesitate.
Every CV received, validated, timestamped. On your server, in your country, under your brand. GDPR compliant for candidates, 100% sovereign.
For your clients
- Encrypted private space
- Step-by-step guided process
- Timestamped, legally admissible evaluations
For your firm
- Pipeline log & statistics
- Recruitment officer delegation
- Multi-mandate management
Tuesday 10:08 PM
Your Tuesday 10:08 PM. Fourth offer follow-up.
“Are you sending the offer?” Fourth time this week. Sasha, your CTO finalist, has been waiting for the offer for 5 days. Aurora is going to lose the race.
Your offers go out via shared Drive, your candidates receive public links, and your ATS keeps sensitive CVs on servers outside the EU. GDPR candidate compliance is an afterthought.
What if every document arrived in an encrypted vault on YOUR server, timestamped, traceable, and legally enforceable?
Before / After
You bill 18k€/recruitment. You lose 1 finalist / month chasing documents.
Four silent leaks occur when your candidate process is not tracked. Here is what they cost — and what Client Vault fixes, without heavy ATS or painful migrations.
Today · without a tracked vault
The daily grind that eats up your mandates
- 30 emails “have you signed the offer?” / week — 5 hours of non-billable time weekly.
- Candidate CVs stored outside the EU on Drive — GDPR risk.
- No verifiable proof of offer sent / refusal.
- Shared Drive for 18 k€ recruitment projects — poor firm image.
With Client Vault · tracked process
The firm that places, not just chases
- Engagement log for candidates — you see everything, you know who is moving forward.
- AES-256 encrypted vault on YOUR server, in YOUR country.
- Audit trail timestamped to the millisecond — offers, refusals, approvals.
- URL cabinet-verbier.fr, your branding, your logo.
The tracked process
Your HR mandates, tracked from brief to hire.
Each mandate becomes a visual journey. The candidate knows where they stand. The timestamped audit trail automatically serves as GDPR proof. You hunt, the system follows.
D0
Brief & mandate
The client accesses their space. Brief, job description, contract, deposit bank details — everything is stored in an encrypted vault on your server, timestamped.
Sourcing
Defined process
The client validates the longlist, shortlist, and finalists. You conduct the evaluations. Every action is tracked.
Auto · D+3
Automated follow-ups
Validation missing for 3 days? Automated email. 7 days? Notification in your dashboard. Never lose a finalist again.
Hiring
Onboarding + archiving
Offer signed: complete timestamped export (brief, evaluations, contract), GDPR proof of the candidate, and archiving in the vault. Stored on your own premises.
In practice: you configure your standard workflow once (executive permanent contract, non-executive permanent contract, freelance, exec). You then reuse it for the next 100 mandates.
The firm’s three pillars
For the client. For the firm. On your server.
16 firm features, organized into 3 complementary pillars. Click to explore each one. Everything lives on your domain, under your brand, in an encrypted vault.
The client experience of a premium firm, delivered in 3 minutes.
The client logs in, uploads, signs, and tracks. All within a private, encrypted space under your firm’s branding.
01
Encrypted private space
4 tabs: Documents, Files, Links, Notes. AES-256 on your server.
02
Visual dashboard
The client can see completed phases, submitted documents, and the next step. No more forgetting.
03
Replays + calendar
Video calls saved for 90 days, with hearings and closings scheduled (Zoom, Whereby, Meet).
04
Private step-by-step exchanges
Questions can be raised at each milestone; a client space for multi-party files.
05
Milestones reached (badges)
Visual representation: KYC validated, due diligence completed, document signed. For long-term files.
06
Stats per file
“22/24 items submitted, 100% of deadlines met.” Demonstrates the firm’s rigor.
The management tool that lets lawyers advocate, not administrate.
Seven back-office features linked to daily partner decisions. File status at a glance. Configurable collaborator scope.
07
Log per file
Client engagement score, deadlines met, pending documents. Identify any lagging files as early as D+4.
08
Firm statistics
Decision-making tool: average delay by file type, workload by partner, most frequently forgotten documents.
09
Automation
Announcements, hearing/appointment calendar, document reminders, webhook + REST API (17 events). Connect your firm’s ERP.
10
Standard file builder
Assignment, divorce, succession, litigation, leases. Configured once, recycled 100 times.
11
5 cumulative validation methods
Deposit, third-party validation, quiz, appointment, attendance — a true chain of evidence, not just an “I have read” checkbox.
12
Staff delegation
Capability cv_manage_vault — every partner, employee, and intern has their own scope. Admin colors matched to your brand guidelines.
13
LMS Import
LearnDash, Tutor LMS — attach internal training modules to the client/employee journey. Carcen compliance.
Deontological pillar · the core of the choice
You are not renting a cloud. You are building the firm’s digital assets.
Secib Cloud hosts your documents at Septeo. Jarvis at Wolters Kluwer. Dropbox Business is outside the EU. With Client Vault, your documents stay with you. The encryption key is on your server, not ours. The software vendor sees NOTHING. Open source (GPL), verifiable.
14
Firm branding
The client sees cabinet-verbier.fr/candidats/sasha-rivière. Your branding, your style. No “powered by” text, no tracking pixels.
15
Deontological core
Full sovereignty
- Host of your choice: OVH, Infomaniak, o2switch, or private firm server.
- Country of your choice: France, EU, or on-premises firm server.
- Full and complete ownership: no leasing, no SaaS.
- No visibility for the vendor: no telemetry, no remote access, no back-door. The key remains with YOU.
- Article 66-5 natively respected — professional secrecy remains under your control.
16
Banking-grade security
AES-256-CBC, HMAC-SHA256, 5-minute single-use tokens, .htaccess hardening, rate limiting (20 dl/min), secure deletion. The level required by your code of ethics.
Why not LinkedIn Talent or Welcome to the Jungle ?
LinkedIn hosts your candidates in Dublin. Client Vault hosts them on your own servers.
Traditional firm ERPs
LinkedIn Talent · Welcome to the Jungle · Greenhouse · Workable
- ≈ €9,000/year for 5 users (LinkedIn Talent)
- Hosted by the vendor (USA / Ireland)
- URL firm.linkedin.com/talent — not yours
- Limited webhooks or substandard API
Client Vault · on your website
The firm’s vault
- €299 / €599 — one-time fee, unlimited folders
- Hosted on YOUR server (France/EU)
- URL firm-bertrand.fr/clients/m-bertrand
- Article 66-5 + webhook + REST API
LinkedIn Talent at €9,000/year. Client Vault Pro: €599 one-time fee, unlimited uploads. ROI from the 1st month.
39 professional firms equipped
Their premium candidates have stopped comparing them to neighboring firms.
At first, I was skeptical — we already had LinkedIn Talent. Then, I stopped receiving “can you send me the job offer?” messages. My finalists told me: “finally, a professional firm.” Our TAT has been cut in half.
The GDPR argument swayed my corporate clients. Finalist CVs should never transit through a Drive. With Client Vault, they are encrypted on our OVH France server.
Executive search is intimate — family situations, counter-offers, references. I could no longer stand having that pass through a Drive where I control nothing. Here, I control everything.
I migrated from Workable (89 €/user/month × 5 = 5,340 €/year). Client Vault Pro: 599 € one-time payment. Year 1 savings: 4,741 €.
What convinced me was the delegation: each manager has their own scope. My assistant can schedule interviews without accessing confidential notes.
The timestamped audit log saved me. A candidate disputed having received their rejection notice. I pulled the export in 30 seconds: sent at 2:22 PM, read at 2:47 PM. The dispute ended there.
Your next engagement deserves
a vault compliant with your GDPR requirements.
20 minutes to set up. 3 test engagements. You see the audit trail timestamped, the log filling up, your candidates uploading documents. Then you decide.
Launch offer – ends September 15
Pay once. For life.
Up to 4× more sites.
All of Client Vault, team management included, installed on your side.
To get started
Pro Team · 3 sites
For the professional managing their first clients.
3sitesfor life
−50% at launch
999 €instead of 1 999 €
- Everything in SOLO + PRO included, plus:
- 3 sites
(instead of 1)at the URL of your choice - Unlimited clients for each vault
- Team mode for Admin
- Team mode for users
- Lifetime license · no renewal
- Updates FREE FOR LIFE (launch promo)
- Scripted journeys (1:1, Group, Collection, Funnel)
- REST API + unlimited webhooks
- Technical support
To deploy
Pro Team · 30 sites
To install Client Vault for your clients, white-labeled.
30sitesfor life
10 sites ×3 at launch
1 999 €one-time payment
- Everything in SOLO + PRO included, plus:
- 30 sites
(instead of 10)at the URL of your choice - Unlimited clients for each vault
- Team mode for Admin
- Team mode for users
- Lifetime license · no renewal
- Updates FREE FOR LIFE (launch promo)
- Scripted journeys (1:1, Group, Collection, Funnel)
- REST API + unlimited webhooks
- Technical support
★ Most chosen
Large scale
Pro Team · 100 sites
For resellers and firms that deploy without counting.
100sitesfor life
25 sites ×4 at launch
2 999 €instead of 9 999 €
- Everything in SOLO + PRO included, plus:
- 100 sites
(instead of 25)to deploy at the URL of your choice - The best sites-to-price ratio
- Priority support
- VIP group
After launch: 3 sites = 1 999 € · 10 sites = 2 499 € · 100 sites = 9 999 €. Buying now means more sites for less — forever.
Pro · 1 site — just for you, no teamAll of Client Vault, Journeys included, for life on your site.
1 199 € 599 € Choose →
One-time payment · Updates included · Your data stays with you, forever
Prices shown exclude VAT
Peer FAQ
Real questions from peers. Real answers.
Is employee data GDPR compliant?
Yes. AES-256-CBC encryption at rest, hosted on YOUR WordPress server. The encryption key is stored on your server (600 permissions). No telemetry, no remote access. Timestamped audit trail for DPO requirements. Compliant with GDPR Article 32 (security of processing) and the confidentiality obligation for payroll data.
I already have Lucca, Bodet, or ADP. Why add Client Vault?
Lucca / Bodet / ADP manage your payroll, leave, and performance reviews. None are designed for document exchange with the end employee regarding contracts, amendments, or sensitive supporting documents. Client Vault handles exactly this segment without touching your HRIS. Webhook + REST API available if you want to connect everything.
Will my employees who are not tech-savvy be able to use it?
The space opens via a simple secure link sent by professional email or SMS. No password to create, no app to install. Several HR departments report that their blue-collar / 50+ age bracket employees use the vault without assistance after 2-3 uses.
Who sees the payslips on the publisher’s side?
No one. The payslips are AES-256 encrypted on your drive. The publisher has zero access. The source code is open (GPL) and verifiable. Your data never leaves your server — unlike Workday, ADP, or Lucca, where your payroll data passes through the publisher’s systems.
Can I migrate from Lucca or a shared HR Drive?
Yes. An included import script retrieves existing employee files. The support team assists you with initial migrations, at no extra cost, as part of Pro support.
Where is my employee data hosted?
On your own WordPress server, with the host of your choice, in the country of your choice. If your host is in France (OVH, o2switch, Ikoula, Infomaniak), employee data remains in France — a near-systematic requirement for CSE and DPO.
How do I delegate to my payroll managers / HR legal experts?
The plugin declares the cv_manage_vault capability. You assign it via WordPress roles to each manager. Everyone has their own scope (by default: all files; restrictions by employee tag are optional). Internal notes remain reserved for HR directors.
What if Client Vault disappears tomorrow?
Your data remains intact on your server. The source code is open (GPL). Your files, exports, and audit logs are independent of the plugin. No risk of vendor lock-in, unlike Workday or ADP.