Agenda & appointments
A booked slot
= a validated step.
Fluent Booking, Amelia, WP Events Calendar, or any embeddable calendar (Calendly, Cal.com) via iframe. The client books, the slot appears in the workflow step, and completion is triggered at the appointment time — automatically timestamped.
Use cases
Three ways to use it
Three practical examples.
01
Mandatory review meeting
A “review meeting” step blocked until the client has booked. Once booked, the step displays the time slot.
02
Validation at the time of the meeting
At the scheduled time, the step automatically switches to “completed” — no need to click it manually.
03
Multiple sequential appointments
Onboarding in 3 appointments: each one unlocks the next. The calendar only offers slots after the previous one.
Compatibility
Supported tools
Native or iframe compatibility.
All tools below connect to Client Vault. “Native” = dedicated integration. “Iframe” = universal mode for embeddable web tools.
WP Events Calendar
Native
Native connector — services, staff, customer bookings.
Amelia
Native
Native connector — services, employees, bookings.
Fluent Booking
Native
Native connector — appointment types, slots.
Calendly
Iframe
Iframe mode + incoming webhook
Cal.com
Iframe
Iframe mode + incoming webhook.
Acuity Scheduling
Iframe
Iframe mode or incoming webhook.
Google Calendar
Iframe
Iframe mode + incoming webhook
Lunacal
Iframe
Iframe mode + incoming webhook
SavyCal
Iframe
Iframe mode + incoming webhook
Tidycal
Iframe
Iframe mode + incoming webhook
FAQ
Frequently asked questions
How is the step automatically validated?
At the time of booking, the step status changes to “scheduled.” At the appointment time, a Client Vault cron job switches it to “completed,” unless it has been cancelled.
What if the client cancels their appointment?
The step reverts to “to be planned”. The client is invited to choose a new time slot via the same calendar.
Can I block the unlocking of subsequent steps until the appointment has taken place?
Yes. You configure the appointment step as “blocking” — subsequent steps remain locked until this one is completed.
Does the calendar display directly within the vault?
Yes. For native calendars (Bookly, Amelia), the time slot selector is integrated into the step. For external ones, it is displayed via an iframe.
What about the time zone?
The calendar respects the client’s time zone (auto-detected by the browser). Validation timestamps are in UTC and converted to each user’s time zone.
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