Trainer · Training Organization
Trainers, TO: your attendance logs no longer pile up, and your Qualiopi audits no longer cause stress.
Every attendance log received, validated, and timestamped. On your server, in your country, under your certification. Qualiopi compliant, 100% sovereign.
For your clients
- Encrypted private space
- Guided course module by module
- Enforceable timestamped attendance logs
For your firm
- Cohort logs & statistics
- Co-trainer delegation
- Multi-cycle management
Tuesday 10:45 PM
Your Tuesday 10:45 PM. Fourth mock audit.
“Are your attendance sheets ready?” Fourth time this year. Your Qualiopi auditor is waiting, your certification expires in 9 months.
Your Qualiopi evidence is sent via email, your learners return their scanned attendance sheets across three different channels, and your shared drive keeps learner CVs on servers outside the EU. The learner GDPR is being overlooked.
What if every document arrived in an encrypted vault on YOUR server, timestamped, traceable, and legally enforceable?
Before / After
You charge 2 800 €/cycle. You lose 8 days/cycle compiling Qualiopi evidence.
Four silent leaks occur when your learning journey lacks structure. Here is what they cost — and what Client Vault fixes, without heavy LMS systems or painful migrations.
Today · without a structured vault
The daily grind that eats your cycles
- 50 emails asking “did you submit your attendance sheet?” / cycle — 8 non-billable days.
- Learner data outside the EU on Google Workspace — GDPR risk.
- No verifiable proof of completion, compromising Qualiopi audit.
- Shared drive for 2,800 € cycles — image below.
With Client Vault · structured folder
The training organization that teaches, rather than chases
- Learner engagement log — you see who drops off as early as day 4.
- AES-256 vault on YOUR server, in YOUR country.
- Audit trail timestamped to the millisecond — attendance sheets, completions, exams.
- URL academie-norma.fr, your design, your branding.
The structured cycle
Your training cycles, structured from convention to certificate.
Each cycle becomes a visual path. The learner knows exactly where they stand. The timestamped audit automatically creates the Qualiopi proof chain. You provide the training, the system does the tracking.
D0
Agreement & KYC
The learner opens their space. Agreement, employer certificate, bank details, resume — everything is stored in an encrypted vault on your server, with timestamps.
Modules
Tracked sign-in sheets
The learner signs in, completes quizzes, and uploads assignments. You validate them. Every action is tracked.
Auto · D+3
Guided reminders
Missing signature for 3 days? Automated email. 7 days? Notification in your dashboard. Never miss a Qualiopi audit again.
Exam
Certificate + archiving
Cycle completed: full timestamped export (sign-in sheets, completions, certificates), Qualiopi proof, and archiving in the vault. 4-year retention on your premises.
In practice: you configure your typical cycle once (web dev, UX, soft skills, languages). You then reuse it for the next 100 cohorts.
Three pillars of the firm
For the client. For the firm. On your server.
16 features for firms, organized into 3 complementary pillars. Click to explore each. Everything lives on your domain, under your brand, in an encrypted vault.
A premium firm’s client experience, delivered in 3 minutes.
The client logs in, uploads, signs, and tracks. Everything in a private, encrypted space under your firm’s brand.
01
Encrypted private space
4 tabs: Documents, Records, Links, Notes. AES-256 on your server.
02
Visual folder
The client sees completed phases, submitted documents, and the next action. No more oversights.
03
Replays + calendar
Video meetings kept for 90 days, hearings and closings scheduled (Zoom, Whereby, Meet).
04
Private exchanges by step
Challengeable questions on milestones, co-client space for multi-party files.
05
Milestones reached (badges)
Visual representation: KYC validated, due diligence completed, deed signed. For long-term files.
06
Stats per file
“22/24 documents, 100% of deadlines met”. Demonstrates the firm’s rigor.
The management tool that lets lawyers advocate, not administrate.
Seven back-office features linked to daily partner decisions. Status of each file at a glance. Configurable collaborator scope.
07
Log per file
Client engagement score, deadlines met, documents pending. Identify the file that is slowing down from D+4.
08
Firm statistics
Decision-making tool: average turnaround by file type, workload per partner, most frequently forgotten documents.
09
Automation
Announcements, hearing/appointment calendar, document reminders, webhook + REST API (17 events). Connect your firm’s ERP.
10
Standard file builder
Asset transfer, divorce, inheritance, litigation, leases. Configured once, recycled 100 times.
11
5 cumulative validation methods
Submission, third-party validation, quiz, appointment, presence — a real chain of evidence, not just an « I have read » checkbox.
12
Staff delegation
Capability cv_manage_vault — each partner, associate, or intern has their own scope. Admin colors matched to your brand identity.
13
LMS import
LearnDash, Tutor LMS — attach internal training modules to the client/staff journey. Carcen compliance.
Deontological pillar · the core of the choice
You are not renting a cloud. You are building the firm’s digital heritage.
Secib Cloud hosts your documents at Septeo. Jarvis at Wolters Kluwer. Dropbox Business outside the EU. With Client Vault, your documents stay with you. The encryption key is on your server, not ours. The software provider sees NOTHING. Open source (GPL), verifiable.
14
Firm branding
The client sees academie-norma.fr/apprenants/m-leblanc. Your visual identity, your own branding. No “powered by” labels, no tracking pixels.
15
Ethical core
Full sovereignty
- Host of your choice: OVH, Infomaniak, o2switch, private firm server.
- Country of your choice: France, EU, or on-site firm server.
- Full and complete ownership: no leasing, no SaaS.
- No visibility for the provider: no telemetry, no remote access, no backdoors. The key stays with YOU.
- Article 66-5 natively respected — professional secrecy remains under your control.
16
Banking-grade security
AES-256-CBC, HMAC-SHA256, 5-minute single-use tokens, .htaccess hardening, rate limiting (20 dl/min), secure deletion. The level required by your code of ethics.
Why not Digiforma or LearnyBox?
Digiforma hosts your Qualiopi evidence in the cloud. Client Vault hosts it on your own site.
Standard professional ERP solutions
Digiforma · Dendreo · LearnyBox · Podia
- ≈ €99/month (Digiforma Premium)
- Hosted by the vendor
- URL monof.digiforma.com — not yours
- No webhook or limited API
Client Vault · on your site
The professional vault
- €299 / €599 — one-time fee, unlimited folders
- Hosted on YOUR server (France/EU)
- URL cabinet-bertrand.fr/clients/m-bertrand
- Article 66-5 + webhook + REST API
Digiforma Premium at €99 × 12 months = €1 188/year. Client Vault Pro: €599 one-time fee, unlimited cycles. ROI from the 7th month — then free for life.
59 training firms equipped
Their premium learners have stopped comparing with rival firms.
At first, I was skeptical — we were using Digiforma. Then the Qualiopi audit took 2 hours instead of 8 days because everything is timestamped. My learners told me: “finally, a professional training organization.”
The GDPR argument convinced my funders. Learner CVs should never pass through Google Workspace. With Client Vault, they are encrypted on our OVH France server.
My training courses cover mental health at work — it’s sensitive. I could no longer stand that it was being handled by a Drive over which I have no control. Now, I control everything. My learners thank me.
I migrated from Digiforma (€99/month × 12 = €1,188/year). Client Vault Pro: €599 one-time. Year 2 = free. 5-year savings: €5,341.
What convinced me was the delegation: each co-trainer has their own scope, and each trainee has theirs. My assistant can compile Qualiopi evidence without accessing pedagogical notes.
The timestamped audit log saved me in November. The Qualiopi auditor wanted proof of the manual being sent. I generated the export in 30 seconds. Indicator 4 validated in 5 minutes.
Your next cycle deserves
a vault compliant with your Qualiopi.
20 minutes to install. 3 test cohorts. You watch the audit trail timestamping, the log filling up, and your learners signing. Then you decide.
Payez une fois. À vie.
Jusqu’à 2× plus de sites.
All of Client Vault, team management included, installed on your side.
★ Le plus populaire
To get started
Fondateur · 2 sites
For the professional managing their first clients.
2sitesà vie
1 site ×2 au lancement
249 €au lieu de 999 €
- Tout Client Vault inclus : coffre, parcours, messagerie
- 2 sites à l’URL de votre choix
- Unlimited clients for each vault
- Gestion d’équipe
- Votre marque dans les e-mails et l’administration
- Export et import de parcours entre sites
- API REST + webhooks illimités
- Droit de revente chez vos clients
- Licence à vie · mises à jour et support inclus
To deploy
Fondateur · 10 sites
Pour installer Client Vault chez vos clients, à votre marque.
10sitesà vie
5 sites ×2 au lancement
999 €au lieu de 2 399 €
- Tout Client Vault inclus : coffre, parcours, messagerie
- 10 sites à l’URL de votre choix
- Unlimited clients for each vault
- Gestion d’équipe
- Votre marque dans les e-mails et l’administration
- Export et import de parcours entre sites
- API REST + webhooks illimités
- Droit de revente chez vos clients
- Licence à vie · mises à jour et support inclus
Large scale
Fondateur · 100 sites
For resellers and firms that deploy without counting.
100sitesfor life
50 sites ×2 au lancement
1 999 €au lieu de 5 599 €
- Tout Client Vault inclus : coffre, parcours, messagerie
- 100 sites à l’URL de votre choix
- Unlimited clients for each vault
- Gestion d’équipe
- Votre marque dans les e-mails et l’administration
- Export et import de parcours entre sites
- API REST + webhooks illimités
- Droit de revente chez vos clients
- Licence à vie · mises à jour et support inclus
One-time payment · Updates included · Your data stays with you, forever
Prices shown exclude VAT
Peer FAQ
Real questions from peers. Real answers.
Is my training content protected?
Yes. AES-256-CBC encryption, hosted on YOUR WordPress server. 5-minute single-use access tokens. Your premium videos cannot be distributed via P2P or mass-downloaded.
I already use Teachable / Thinkific. Why switch?
Teachable: €39-€119/month + transaction fees. Thinkific: €49-€199/month. Client Vault: lifetime license, unlimited learners, hosted on your own server under your own brand. You regain control over your URL and your data.
Qualiopi compliant? Completion audit?
Yes. Full timestamped audit: learner logins, module completion, validated quizzes. PDF + timestamped ZIP export for Qualiopi audits. Native import compatibility with LearnDash, Tutor LMS, and LearnPress.
Will my learners who are not tech-savvy be able to use it?
Yes. Email/SMS link, click, open path. No accounts, no apps. Mobile-first interface.
Who sees my content on the Client Vault editor side?
Nobody. Open GPL code. AES-256 encryption. Your premium videos never leave your server.
Can I import my existing LearnyBox / Teachable courses?
Yes. Guided import script. Migration support included at no extra cost for initial projects.
How do I delegate to my co-trainers or tutors?
Capability cv_manage_vault. You grant this permission via WordPress roles. Each tutor has their own scope per cohort.
What happens if Client Vault disappears tomorrow?
Your training programs, learners, and audits remain on your server. GPL code. No vendor lock-in — unlike Teachable or Thinkific, which host your content.