Photographer · Image Studio · Videographer
Photographers, videographers: your deliverables no longer expire, your sales no longer evaporate.
Every image delivered, validated, timestamped. On your server, in your country, under your signature. Compliant with image rights transfer, 100% sovereign.
For your clients
- Encrypted private space
- Session-tagged gallery
- Enforceable timestamped selections
For your practice
- Session logs & statistics
- Second photographer delegation
- Multi-shoot management
Tuesday 11:17 PM
Your Tuesday 11:17 PM. Gallery expired.
“The WeTransfer link no longer works” — Bernard family, 6 months after the wedding. No more premium prints sold.
Your galleries go out via 7-day WeTransfer, your clients lose the links, and your Pixieset at €240/year stores your images outside the EU. Image rights management is left by the wayside.
What if every piece arrived in an encrypted vault on YOUR server, timestamped, traceable, and legally admissible?
Before / After
You sell the shoot for €1,800. You lose €600 / wedding in unsold prints.
Four silent leaks occur when a client gallery is not properly managed. Here is what they cost — and what Client Vault fixes, without Pixieset or painful migration.
Today · without a secure vault
The daily grind that eats up your sales
- 30 emails “my WeTransfer link has expired” / month — 4 hours of non-billable time weekly.
- Client photos outside the EU on Pixieset — fragile image rights.
- No verifiable trace of transfer or final approval.
- WeTransfer 7-day limit for €1,800 sessions — image below.
With Client Vault · secured folder
The studio that creates, rather than chases
- Permanent gallery on your site — your client returns to purchase in years 2, 3, 5.
- AES-256 vault on YOUR server, in YOUR country.
- Time-stamped audit to the millisecond — selections, approvals, transfers.
- URL studio-aurore.fr, your branding guidelines, your branding.
The secured shoot
Your photo sessions, secured from brief to transfer.
Every session becomes a visual journey. The client knows the status of their gallery. The time-stamped audit automatically provides proof of transfer. You shoot, the system tracks.
D0
Brief & contract
The client opens their space. Shooting brief, mood board, transfer agreement, bank details for deposit — everything stored in an encrypted vault on your server, timestamped.
Selection
Tracked gallery
The client sorts through their 600 photos, selects their favorites, and approves the edits. Every selection is tracked.
Auto · D+7
Automated reminders
Selection not finalized after 7 days? Automated email. 14 days? Notification in your dashboard. Never have a shoot blocked again.
Transfer
Delivery + archiving
Final selection approved: complete timestamped export (selections, contract, HD delivery), transfer chain, permanent archiving. The client returns to make a purchase in year 2.
In practice: you configure your standard workflow once (wedding, portrait, corporate, real estate). You then reuse it for the next 100 shoots.
Three pillars of the practice
For the client. For the practice. On your server.
16 practice features, organized into 3 complementary pillars. Click to explore each. Everything lives on your domain, under your brand, in an encrypted vault.
The premium firm client experience, delivered in 3 minutes.
The client logs in, uploads, signs, and tracks. Everything in a private, encrypted space, under your firm’s brand.
01
Private encrypted space
4 tabs: Documents, Records, Links, Notes. AES-256 on your server.
02
Visual dashboard
Clients see completed phases, submitted documents, and next steps. No more oversights.
03
Replays + calendar
Video calls stored for 90 days, scheduled hearings and closings (Zoom, Whereby, Meet).
04
Private stage-specific exchanges
Questions addressed by milestone, client-specific space for multi-party files.
05
Completed milestones (badges)
Visual representation: KYC validated, due diligence completed, document signed. For long-term files.
06
File-level statistics
“22/24 documents, 100% of deadlines met”. Demonstrates the firm’s rigor.
The management tool that lets lawyers advocate, not administrate.
Seven back-office features linked to daily partner decision-making. Status of every file at a glance. Configurable staff access.
07
File logs
Client engagement score, deadlines met, pending documents. Identify lagging files from day 4.
08
Firm statistics
Decision-making tool: average delay by file type, workload by partner, most frequently forgotten documents.
09
Automation
Announcements, hearing/appointment calendar, document reminders, webhook + REST API (17 events). Connect your firm’s ERP.
10
Template folder builder
Assignment, divorce, succession, litigation, leases. Configured once, recycled 100 times.
11
5 combinable validation methods
Submission, third-party validation, quiz, appointment, attendance — a true chain of evidence, not just an “I have read” checkbox.
12
Staff delegation
Capability cv_manage_vault — each partner, employee, or intern has their own scope. Admin colors matched to your branding.
13
LMS Import
LearnDash, Tutor LMS — attach internal training modules to the client/employee journey. Qualiopi compliance.
Deontological pillar · the core of the choice
You are not renting a cloud. You are building the firm’s digital heritage.
Secib Cloud hosts your documents at Septeo. Jarvis at Wolters Kluwer. Dropbox Business outside the EU. With Client Vault, your documents stay with you. The encryption key is on your server, not ours. The software vendor sees NOTHING. Open source (GPL), verifiable code.
14
The firm’s brand
The client sees studio-aurore.fr/clients/famille-bernard. Your branding, your style. No “powered by” mentions, no tracking pixels.
15
Ethical core
Full sovereignty
- Host of your choice: OVH, Infomaniak, o2switch, or private firm server.
- Country of your choice: France, EU, or on-premises firm server.
- Full and complete ownership: No rental, no SaaS.
- No visibility for the vendor: No telemetry, no remote access, no back-door. The key remains with YOU.
- Article 66-5 respected natively — professional secrecy remains under your control.
16
Bank-grade security
AES-256-CBC, HMAC-SHA256, 5-minute single-use tokens, .htaccess hardening, rate limiting (20 dl/min), secure deletion. The level required by your code of ethics.
Why not Pixieset or Pic-Time?
Pixieset hosts your images in Canada. Client Vault hosts them on your own infrastructure.
Standard professional firm CMS
Pixieset · Pic-Time · ShootProof · Smugmug
- ≈ €240/year (Pixieset Standard)
- Hosted by the provider (Canada / USA)
- URL studio.pixieset.com — not yours
- No webhook or limited API
Client Vault · on your own site
The professional firm vault
- €299 / €599 — one-time fee, unlimited folders
- Hosted on YOUR server (France/EU)
- URL cabinet-bertrand.fr/clients/m-bertrand
- Article 66-5 + webhook + REST API
Pixieset Standard at €240 × 1 year = €240/year. Client Vault Pro: €599 one-time. Year 3 = free. ROI from the 30th month — then free for life.
94 professional firms equipped
Their premium clients have stopped comparing them to other photographers.
At first, I was skeptical — I was using Pixieset. Then I stopped receiving “my link is expiring” emails. My wedding clients told me: “finally, a gallery we keep for life.” Print sales have tripled.
The image rights argument won over my corporate clients. Business shoots should never transit via WeTransfer. With Client Vault, they are encrypted on our OVH France server.
Intimate portraiture is sensitive. I could no longer stand having it go through a Pixieset account where I control nothing. Now, I control everything. My clients thank me.
I migrated from Pic-Time (€190/year). Client Vault Pro: €599 one-time payment. 5-year savings: €351. My clients see my site, not pic-time.com.
What convinced me was the delegation: my retoucher sees the selections without accessing the unsorted raw files.
The timestamped audit log saved me. A client disputed having approved her selection. I pulled the export in 30 seconds: selection at 2:22 PM, approval at 2:47 PM. The dispute ended there.
Your next session deserves
a vault that matches your vision.
20 minutes to set up. 3 test galleries. You watch the selection get timestamped, the log fill up, and your clients return to purchase in year 2. You decide then.
Launch offer – ends September 15
Pay once. For life.
Up to 4× more sites.
All of Client Vault, team management included, installed on your side.
To get started
Pro Team · 3 sites
For the professional managing their first clients.
3sitesfor life
−50% at launch
999 €instead of 1 999 €
- Everything in SOLO + PRO included, plus:
- 3 sites
(instead of 1)at the URL of your choice - Unlimited clients for each vault
- Team mode for Admin
- Team mode for users
- Lifetime license · no renewal
- Updates FREE FOR LIFE (launch promo)
- Scripted journeys (1:1, Group, Collection, Funnel)
- REST API + unlimited webhooks
- Technical support
To deploy
Pro Team · 30 sites
To install Client Vault for your clients, white-labeled.
30sitesfor life
10 sites ×3 at launch
1 999 €one-time payment
- Everything in SOLO + PRO included, plus:
- 30 sites
(instead of 10)at the URL of your choice - Unlimited clients for each vault
- Team mode for Admin
- Team mode for users
- Lifetime license · no renewal
- Updates FREE FOR LIFE (launch promo)
- Scripted journeys (1:1, Group, Collection, Funnel)
- REST API + unlimited webhooks
- Technical support
★ Most chosen
Large scale
Pro Team · 100 sites
For resellers and firms that deploy without counting.
100sitesfor life
25 sites ×4 at launch
2 999 €instead of 9 999 €
- Everything in SOLO + PRO included, plus:
- 100 sites
(instead of 25)to deploy at the URL of your choice - The best sites-to-price ratio
- Priority support
- VIP group
After launch: 3 sites = 1 999 € · 10 sites = 2 499 € · 100 sites = 9 999 €. Buying now means more sites for less — forever.
Pro · 1 site — just for you, no teamAll of Client Vault, Journeys included, for life on your site.
1 199 € 599 € Choose →
One-time payment · Updates included · Your data stays with you, forever
Prices shown exclude VAT
Peer FAQ
Real questions from peers. Real answers.
Are my client photos truly private?
Yes. AES-256-CBC encryption, hosted on YOUR WordPress server. 5-minute single-use access tokens. No telemetry, no third-party cloud. Your wedding/portrait clients can upload their preferences without fearing they will be shared on Pixieset.
I already use Pixieset / ShootProof. Why switch?
Pixieset / ShootProof: €96-200/year, hosted by them, your clients see yoursite.pixieset.com. Client Vault: lifetime license, hosted by you, your clients see YOUR site under your brand. And you no longer risk losing your galleries if Pixieset changes its T&Cs.
How does the proofing validation process work for the client?
You upload the proofs, the client receives a secure link, validates in 2 clicks, and it is timestamped to the millisecond. If there is a dispute over the final version, you have the chain of evidence: sent at 2:22 PM, viewed at 2:47 PM, validated at 2:51 PM.
Will my older clients be able to use it?
Yes. Email/SMS link, click, gallery opens. No account, no app. Mobile-first interface. Your 60+ clients can validate their wedding proofs without having to call.
Who sees my photos on the Client Vault editor side?
No one. Open GPL code. AES-256 encryption on your disk. No scanning, no AI analysis, no data resale.
Can I import my existing Pixieset galleries?
Yes. Guided import script. Migration support at no extra cost for the first projects.
How do I delegate to my retouching assistant?
Capability cv_manage_vault. You grant this permission to your assistant via WordPress roles. They gain access to galleries, not WordPress Settings.
What happens if Client Vault disappears tomorrow?
Your photos and galleries remain on your server. GPL code. No risk of vendor lock-in as with Pixieset if the publisher shuts down.