Coaching mentor · Business / Life
Coaches, mentors: your clients no longer ghost you, your programs are no longer forgotten.
Every exercise submitted, validated, timestamped. On your server, in your country, under your brand. GDPR compliant, 100% sovereign.
For your clients
- Encrypted private space
- Structured week-by-week path
- Timestamped replays + resources
For your firm
- Cohort logs & statistics
- Co-coach delegation
- Multi-cohort management
Monday 9:34 PM
Your Monday 9:34 PM. Third withdrawal.
“I can’t keep up anymore, I’m giving up” — Camille, for the 3rd time this month. You are losing €3,800 in program revenue.
Your exercises are sent via email, your clients send back their thoughts across three different platforms, and your shared Drive keeps diaries on servers outside the EU. The confidentiality you swore to uphold is looking elsewhere.
What if every document arrived in an encrypted vault on YOUR server, timestamped, traceable, and legally admissible?
Before / After
You charge €3,800 for the program. You lose 1 client/month due to a lack of visual tracking.
Four silent leaks trigger when the client journey is not mapped. Here is what they cost — and what Client Vault fixes, without a heavy LMS or painful migration.
Today · without a mapped vault
The daily routine that eats up your programs
- 15 emails “I didn’t receive your exercise” / week — 6 hours of non-billable time weekly.
- Private journals outside the EU on Notion — GDPR risk.
- No verifiable trace of exercise completion.
- Shared drive for programs worth 3,800 € — image below.
With Client Vault · mapped folder
The coach who transforms, rather than chases
- Client engagement log — you see everything, you know who drops off from day 4.
- AES-256 encrypted vault on YOUR server, in YOUR country.
- Audit trail timestamped to the millisecond — upload, reading, completion.
- URL studio-aurore.fr, your design, your branding.
The mapped program
Your coaching programs, mapped from brief to review.
Every program becomes a visual journey. The client knows where they stand. The timestamped audit automatically creates the transformation chain. You coach, the system tracks.
S0
Onboarding & brief
The client opens their space. Brief, values, SMART objectives, coaching contract — everything is stored in an encrypted vault on your server, timestamped to the millisecond.
Sessions
Guided exercises
The client completes exercises, journals, and reflections week by week. You validate and redirect. Engagement is tracked.
Auto · D+3
Automated follow-ups
Exercise not submitted for 3 days? Automated email. 7 days? Notification in your dashboard. No more losing clients to silence.
Assessment
Debriefing + archiving
Program completed: timestamped export of all milestones reached, visible transformation chain, and archiving in the vault. Stored on your own premises.
In practice: you configure your standard path once (12-week business, 6-month life, corporate program). You then recycle it for the next 100 clients.
Three pillars of the firm
Client-side. Firm-side. On your server.
16 firm features, organized into 3 complementary pillars. Click to explore each one. Everything lives on your domain, under your brand, in an encrypted vault.
A premium firm’s client experience, delivered in 3 minutes.
Clients connect, upload, sign, and track. All within a private, encrypted space, under your firm’s brand.
01
Encrypted private space
4 tabs: Documents, Files, Links, Notes. AES-256 on your server.
02
Visual file
The client sees completed phases, submitted documents, and the next step. No more forgetting.
03
Replays + calendar
Video calls stored for 90 days, scheduled hearings and closings (Zoom, Whereby, Meet).
04
Private exchanges by step
Questions can be raised at specific milestones; co-client space for multi-party files.
05
Completed milestones (badges)
Visual representation: KYC verified, due diligence completed, document signed. For long-term files.
06
Stats per file
“22/24 documents, 100% of deadlines met.” Demonstrates the firm’s rigor.
The management tool that lets lawyers plead, not administrate.
Seven back-office features linked to daily partner decision-making. Status of each file at a glance. Configurable collaborator perimeter.
07
Journal per file
Client engagement score, deadlines met, pending documents. Spot the file that is slowing down from day 4.
08
Firm statistics
Decision-making tool: average delay by file type, workload per associate, documents most frequently forgotten.
09
Automation
Announcements, hearing/appointment calendar, document reminders, webhook + REST API (17 events). Connect your firm’s ERP.
10
Template File Builder
Assignment, divorce, inheritance, litigation, leases. Configured once, recycled 100 times.
11
5 combinable validation methods
Submission, third-party validation, quiz, appointment, presence — a true chain of evidence, not just “I have read”.
12
Staff delegation
Capability cv_manage_vault — every associate, staff member, or intern has their own scope. Admin colors match your brand guidelines.
13
LMS Import
LearnDash, Tutor LMS — attach internal training modules to the client/staff journey. Carcen compliance.
Deontological pillar · the core of the choice
You are not renting a cloud. You are building the firm’s digital assets.
Secib Cloud hosts your files at Septeo. Jarvis at Wolters Kluwer. Dropbox Business outside the EU. With Client Vault, your files stay with you. The encryption key is on your server, not ours. The software provider sees NOTHING. Open source (GPL), verifiable.
14
The firm’s brand
The client sees studio-aurore.fr/clients/c-rivière. Your branding, your identity. No “powered by” tags, no tracking pixels.
15
Ethical core
Full sovereignty
- Host of your choice: OVH, Infomaniak, o2switch, private firm server.
- Country of your choice: France, EU, or on-site firm server.
- Full and complete ownership: no leasing, no SaaS.
- No visibility for the software provider: no telemetry, no remote access, no back-door. The key is with YOU.
- Article 66-5 respected natively — professional secrecy remains under your control.
16
Bank-grade security
AES-256-CBC, HMAC-SHA256, 5-minute single-use tokens, .htaccess hardening, rate limiting (20 dl/min), secure deletion. The level required by your code of ethics.
Why not Kajabi or Systeme.io?
Kajabi hosts your programs in the cloud. Client Vault hosts them on your own infrastructure.
Standard professional practice management systems
Kajabi · Podia · Systeme.io · Notion
- ≈ €149/month (Kajabi Growth)
- Hosted by the vendor (USA)
- URL coach.kajabi.com — not yours
- Missing webhooks or limited API
Client Vault · on your own site
The professional vault
- €299 / €599 — one-time payment, unlimited folders
- Hosted on YOUR server (France/EU)
- URL cabinet-bertrand.fr/clients/m-bertrand
- Article 66-5 + webhook + REST API
Kajabi Growth at €149 × 12 months = €1,788/year. Client Vault Pro: €599 one-time, unlimited cohorts. ROI from the 5th month.
82 practices equipped
Their premium clients have stopped comparing them to other coaches.
At first, I was skeptical — I already had Kajabi and Calendly. Then I stopped receiving emails saying “I didn’t receive the exercise.” My clients told me: “Finally, a coach who understands us.” The price paid for itself quickly.
The privacy argument changed everything. Personal journals should never transit through Notion. With Client Vault, they are encrypted on our OVH France server. We hold the key. The software provider sees nothing.
Life coaching involves confidences — couples, family, trauma. I could no longer stand the idea of it passing through a Drive where I control nothing. Here, I control everything. My clients thank me.
I migrated from Kajabi ($149/month × 12 = €1 788/year). Client Vault Pro: €599 one-time payment. Year 1 savings: €1 189. My clients see my site, not kajabi.com.
What convinced me was the delegation feature: each co-coach has their own scope. I can give my assistant access without her seeing sensitive notes.
The timestamped audit log saved me in November. A client disputed that the action plan had been sent. I produced the export in 30 seconds: sent at 2:22 PM, read at 2:47 PM, completed at 2:51 PM. The dispute ended there.
Your next client deserves
a vault that reflects your commitment.
20 minutes to set up. 3 test cohorts. You see the audit trail timestamped, the log filling up, your clients making progress. Then, you decide.
Launch offer – ends September 15
Pay once. For life.
Up to 4× more sites.
All of Client Vault, team management included, installed on your side.
To get started
Pro Team · 3 sites
For the professional managing their first clients.
3sitesfor life
−50% at launch
999 €instead of 1 999 €
- Everything in SOLO + PRO included, plus:
- 3 sites
(instead of 1)at the URL of your choice - Unlimited clients for each vault
- Team mode for Admin
- Team mode for users
- Lifetime license · no renewal
- Updates FREE FOR LIFE (launch promo)
- Scripted journeys (1:1, Group, Collection, Funnel)
- REST API + unlimited webhooks
- Technical support
To deploy
Pro Team · 30 sites
To install Client Vault for your clients, white-labeled.
30sitesfor life
10 sites ×3 at launch
1 999 €one-time payment
- Everything in SOLO + PRO included, plus:
- 30 sites
(instead of 10)at the URL of your choice - Unlimited clients for each vault
- Team mode for Admin
- Team mode for users
- Lifetime license · no renewal
- Updates FREE FOR LIFE (launch promo)
- Scripted journeys (1:1, Group, Collection, Funnel)
- REST API + unlimited webhooks
- Technical support
★ Most chosen
Large scale
Pro Team · 100 sites
For resellers and firms that deploy without counting.
100sitesfor life
25 sites ×4 at launch
2 999 €instead of 9 999 €
- Everything in SOLO + PRO included, plus:
- 100 sites
(instead of 25)to deploy at the URL of your choice - The best sites-to-price ratio
- Priority support
- VIP group
After launch: 3 sites = 1 999 € · 10 sites = 2 499 € · 100 sites = 9 999 €. Buying now means more sites for less — forever.
Pro · 1 site — just for you, no teamAll of Client Vault, Journeys included, for life on your site.
1 199 € 599 € Choose →
One-time payment · Updates included · Your data stays with you, forever
Prices shown exclude VAT
Peer FAQ
Real questions from peers. Real answers.
Are my exchanges with my executive clients confidential?
Yes. AES-256-CBC encryption, hosted on YOUR WordPress server. Your C-level clients can share sensitive issues without risk of data leaks — unlike a scannable shared Notion/Drive.
I already use Practice / Satori / Coach.me. Why switch?
Practice: €25-49/month indefinitely. Satori: $27-67/month. Coach.me: commission-based. Client Vault: lifetime license, hosted by you, white-labeled. The more you scale, the more you pay on these SaaS platforms — with Client Vault, you pay once.
My executive clients are demanding. Is the experience professional?
Yes. Private space under your brand, premium visual journey, session replays, event calendar. Your C-level clients see a digital experience on par with Notion or Stripe — not a Drive folder.
Who sees my coaching notes on the editor side?
Nobody. Open GPL code. AES-256 encryption. Your confidential notes on your clients remain private by design.
Can I import my clients from Practice / Notion?
Yes. Guided import script. Migration support included at no extra cost as part of Pro support.
Where is my clients’ data hosted?
On your own WordPress server, at the host of your choice, in the country of your choice. A strong trust argument for your corporate clients.
How do I delegate tasks to my assistant or co-coach?
Capability cv_manage_vault. You grant this permission via WordPress roles. Your assistant gains access to folders, not to confidential notes.
What if Client Vault disappears tomorrow?
Your data remains on your server. GPL code. No vendor lock-in.